Business management
Accounting, tax, documents and client management on bespoke platforms that work from your real data and leave every decision with a person.
The problem
A company’s back office is usually scattered across the accountant, the bank, the inbox, a handful of spreadsheets and one person’s memory. Every quarter the same picture gets rebuilt from scratch, missing invoices surface late and official notices are discovered once the clock is already running. Generic tools make you bend the business to fit their model, and when they fall short the spreadsheet comes back.
How we work
We build on the way you already work. First we trace the path of every document and every euro —where it comes in, who checks it, where it ends up— and then we automate it piece by piece. Data lives in a single database, processes are triggered by events and every step is logged, so the question “why does this look like that?” always has an answer.
AI reads, classifies and suggests; it does not decide. A journal entry, an invoice or a message to a client comes out as a draft and a person confirms it. Where a professional signature is required —a tax return, for instance— the system prepares the work and the right person reviews it.
This isn’t a slide-deck method. It is how we run our own house: Skirmbooks, the accounting and tax platform behind Skirmshop Spain, and Synapse, the event fabric that ties it to every other system, are both in production.
What’s included
- A map of your admin processes and of the data you already hold.
- A modular, fixed-price proposal with a phased plan.
- Integration with your bank, payment providers, email and online store.
- Private hosting, encryption and daily backups.
- Team training and ongoing support.
Modules
Accounting and tax returns
Double-entry bookkeeping under the Spanish SME chart of accounts, ledgers, year-end close and preparation of AEAT returns (303, 390, 111, 115, 180, 190, 349, 347, 200, 202 and 232).
Bank reconciliation
Transactions pulled via PSD2, Stripe and PayPal and matched against issued and received invoices, flagging whatever is missing.
Document processing
Normalisation, virus scanning, OCR, classification and structured extraction for invoices and documents arriving by email or upload.
Payroll and social security
Employees, payslips, social security contributions and income tax withholding inside the same accounting system.
Government notifications
Regular polling of Spain's official e-notification inboxes (DEH/DEHú), with alerts so no notice expires unseen.
Event-driven automation
Declarative workflows with PostgreSQL as the single source of truth, retries, a dead-letter queue and an audit trail for every step.
Bespoke client management
Client records, follow-ups, billing and messaging designed around the way you work, not around a generic app's template.
Related cases
Sistema Galán: an interactive proposal for a bodybuilding coach
A proposal you can walk through, listen to and question: 23 modules to digitise the method of a coach who still runs it all by hand, with an AI assistant and screens for every phase.
View case →Skirmbooks: an online store's accounts and taxes, built to be up to date every morning
Skirmshop Spain's in-house accounting and tax platform: bank, invoices, ledger entries and Spanish Tax Agency returns worked on every day, with the accounting firm reviewing and filing.
View case →
Got a data or process problem?
Write to us: we reply with a concrete plan, no strings attached.
Let's talk →